The library ID card permits access to all collections and services of the LIS. It implies that users are aware of the library regulation and the obligations that are derived thereof.
The users are obliged to be compliant with Library regulation as well as the recommendations given by the Library staff.
The users are obliged to be cautious when using the available Library material and equipment. Any damage or loss will incur compensation as it is declared in the regulation below.
Article 2. Ordering and purchase
Article 3. Borrowing Regulation
Article 4. Course Reserves
Article 5. Overdue material
Article 6. Membership termination
Article 7. Interlibrary Loan
Article 8. Security-damage-fines
Article 9. Archives, Limited Access Collections and Rare Material
Article 10. Material reproduction
Article 11. Computer facilities
Article 12. General Rules
1.1.1 All active members of the Academic Society of the University of Crete have the right to use the Library & Information Services (LIS) after they have been supplied with the special library ID card. The library ID card permits access to all collections of the LIS and may be used only by the individual to whom it is issued.
1.1.2 In order to be able to use LIS services, recently appointed academic and research Staff, should have a library card issued and make sure they are aware of the Regulation, the Library's System and the operation details. They need to bring a letter from their DepartmentΆs secretary, which confirms the nature and the time of employment within the University of Crete.
1.1.3 First year students will be able to get the library ID card only after participating in one of the special training seminars about the use of LIS at the beginning of each academic year.
1.1.4 Retired academic staff of the University of Crete, honorary doctors and administrative staff have library membership rights.
1.2.1 All University of Crete Graduates and Tutors can apply to become external library users for three years after graduation free of charge.
1.2.2 Special teaching staff receives a library card and become external users free of charge by bringing the appropriate confirmation.
1.2.3 Members of the greater education, scholar and research community, who live permanently in Rethymno or Heraklio, as well as organisations and private firms can become external library users by following the necessary procedure:
22.214.171.124 Complete an application form and accept the terms of membership.
126.96.36.199 Provided the application is accepted, a library card with the userΆs photo is issued. The card should always be presented when borrowing library material.
188.8.131.52 Giving untrue personal data (e.g. accommodation details) is considered to be a serious violation of the regulation and membership will be suspended.
184.108.40.206 External users pay an annual fee of 25 Euro. In case of organisational membership, the Library Head Director suggests an amount that must be approved by the Rector Council.The income of the membership fees are used to cover functional needs.
220.127.116.11 If a user plans to be away from his accommodation address for more than 20 days, he/she is obliged to return the books he/she has borrowed before leaving.
18.104.22.168 The Library Head Director has the right to suspend library ID card in cases of serious violation of the Regulation of the LIS.
1.3.1 Visitors may use the library material in the reading rooms and the open collections of the Library, provided they are subscribed every time in the guest book kept at the circulation desk.
Visitors that intend to use LIS for more than a week may get a temporary entrance pass, provided they bring a passport-sized photograph.
3.4.1 LIS is responsible to ask from the patron that holds the item to return it within 7 days.
3.4.2 The item is reserved for 7 days.
3.4.3 Priority is maintained depending on reservation date and time.
3.5.1 Academic staff
22.214.171.124 Up to 30 items for the entire semester or summer period.
126.96.36.199 When the borrowing limit expires, the patron must return the material for check-out or renewal. Academic staff can hold an item for up to two borrowing periods.
188.8.131.52 In case of absence due to research outside University of Crete, the patrons must return any borrowed items.
3.5.2 Administrative staff
184.108.40.206 Up to 8 items for 20 days without renewal privileges.
3.5.3 Undergraduate students, Erasmus/Socrates students
220.127.116.11 Up to 7 items for 10 plus 3 days and the right to renew twice.
3.5.4 Postgraduate Students
18.104.22.168 Up to 10 items for 30 days without renewal privileges.
3.5.5 External users
22.214.171.124 Up to 5 items for 15 days without renewal privileges and provided they have paid their annual fee.
3.6.1 The branch library where the user had his library ID card issued (requesting library), informs the branch library where the item is located (sending library) for the lending request.
3.6.2 The sending library checks out the material on the request library and sends it
3.6.3 The requesting library checks out the material on the user and supervises its return on time.
3.6.4 The requesting library sends the returned material back to the sending library.
3.6.5 A library patron can check in or out material in any library branch.
a. For use inside the library during opening hours. Each person can borrow up to 4 items.
b. For use outside the library during evening hours. Check out begins an hour before the circulation desk is closed. Library users must return this material at 10 am next morning. Each person can borrow up to 4 items. Tutors that do not wish to lend their personal material outside the library must inform the library staff.
5.2.1 For main collection overdue material, the fine is 0,20 Euro per item per day.
5.2.2 For short loan collection overdue material, the fine is 0,30 Euro per item per day.
5.2.3 Journals may be lent only to permanent Academic Staff for 24 hours. In case of overdue the user should then have to pay 1,00 Euro per item per day. Denial of paying the fines results in suspension of this privilege for two semesters.
6.2.1 Students who interrupt their studies lose the right to use the Library.
6.2.2 In case a student interrupts his/her studies or graduates, the Students' Registries contact the Circulation Department and give graduation certificate only after they receive official notification from the Library that this user is not responsible for any overdue material. LIS suspends the userΆs rights when informed for graduation or interruption of studies.
6.3.1 Academic Staff who quit their cooperation with any Department:
126.96.36.199 Should make sure that any borrowed material and their library card are returned before leaving.
188.8.131.52 The Academic Staff Department informs the Library when a member of the Academic Staff quits, and requests official notification from the Library that this user is not responsible for any overdue material. This official notification is a precondition for paying the last salary and give the termination certification.
184.108.40.206 The Library suspends the library ID card, even if the user does not bring it back.
7.2.1 External users may request material via the interlibrary loan service, with an extra 20% supplementary cost.
8.2.1 Fire management system and alarm
8.2.2 Burglar alarm electronic system
8.2.3 First aid kit
8.6.1 Printed material
220.127.116.11 Lost material that is available in the market is replaced with an identical copy on the userΆs expenses
18.104.22.168 When a book is not available in the market, it is replaced with one of similar content and value.
22.214.171.124 Users must pay restoration costs for damaged material. In case of serious damage the material is considered as lost and is replaced as above.
8.7.1 Bring material in the Library that may cause damage or suspicion for a potential theft. Personal belongings and bags are kept in the special lockers outside the Library. In case that a user wishes to take a bag inside the Library, the library staff will ask the user to open it on his/her way out. Users who wish to take a laptop inside the library must leave its case at a locker.
8.7.2 Smoke, drink and eat in the Library.
8.7.3 Use mobile phones.
8.7.4 Advertise private sector firms. LIS and the University of Crete use exclusively the announcement boards.
8.7.5 Bring pets in the library.
8.9.1 Suspends the borrowing privileges from one week to two months.
8.9.2 In case of serious violation of the rules sends notification to the University Department the user belongs and informs the Library Committee.
8.9.3 Advances the situation to the Rector Council and the Senate in order to take further action.
9.2.1 Limited Access Collections are open Monday to Friday 9:00 – 15:00.
9.2.2 Users do not have access to the shelves, but can ask the staff for assistance.
9.2.3 Material can be used only in the library. Academic staff may borrow rare material for 24 hours, only if it is in good condition, according to the Limited Access Collections staff.
9.2.4 Users who intend to use Limited Access material must reserve it electronically at the Circulation Department one day prior to their visit at the library. The following day they can use the requested material at the Limited Access CollectionsΆ reading room.
9.2.5 If the user intends to use this material during the next days, he/she informs the staff to keep the reservation active. Otherwise the reservation is cancelled.
9.2.6 Each user can reserve up to five Limited Access Collection items.
9.2.7 Limited Access CollectionsΆ users must respect intellectual property legislation.
9.3.1 Patrons may photocopy rare books only if they are in good condition according to the Limited Access CollectionsΆ staff and provided that copyright laws are not violated.
9.3.2 Patrons may request a digital copy of rare books that cannot be photocopied provided it does not obstruct the departmentΆs operation.
9.3.3 Patrons who wish to request a digital copy of rare books that are not already available in digital format, must complete an application form.
9.3.4 The Department provides the user with a digital copy within a reasonable period of time.
9.3.5 The cost for digital reproduction of rare material is the same to all user categories:
126.96.36.199 0,10 Euro per page for 20th century books and 0,20 Euro for 19th century books or older.
188.8.131.52 0,10 Euro per page for reproduction from Microfilms and CD-ROMs.
9.3.6 Colored reproduction costs 0,20 Euro per page.
9.3.7 Students have a 50% discount to all of the above.
9.3.8 Material that is already digitized is available to all users provided they bring a storage device (CD, Floppy disk, memory flash) of their own.
184.108.40.206 Internal users can use the above service free of charge
220.127.116.11 The service cost for external users is as follows: for material up to 100 pages 5 Euro, for material up to 500 pages 10 Euro, for material of more than 500 pages 20 Euro.
9.4.1 Users may apply to request reproduction of archival material, provided that intellectual property laws are not violated.
9.4.2 Users must state the reason they require this material.
9.4.3 If a user intends to publicize this material must cite LIS that provided him/her with it.
9.4.4 Archival material can be reproduced only electronically. The reproduction costs 20 Euro per page.
11.1 Computing facilities are considered to be all computer resources (PCs, printers, scanners) that exist in LIS and are available for use by its patrons. All library computers have access to the libraryΆs electronic resources and resources that are available via subscription. There is also direct link to web resources that are considered to be useful for the UniversityΆs scholar community. Users can also access software and hardware tools essential for work and study:
• Basic software tolls (Microsoft Office etc).
• Internet (controlled access).
• LIS's systems and services.
• Scanning and printing.
11.2.1 Computer facilities are available in a designated place in each LIS branch. However, when necessary, they may be distributed to more than one points.
11.2.2 Each LIS branch may offer services available only in the particular branch.
11.2.3 LIS branches are connected to each other via the University Network. Thus, all services available are equally accessible in all branches.
11.2.4 All LIS users can use computing facilities provided they have a library card.
11.3.1 Computing facilities are available during LIS opening hours.
11.3.2 At the beginning of each academic year LIS organises seminars about the use of electronic resources. It also informs its users on a frequent basis by seminars or other activities for new services available.
11.3.3 LIS has the right to use computer facilities for special reasons such as seminars, relevant to the libraryΆs aims and scope. In such cases it informs the users via announcements.
11.3.4 University Departments that need to use the libraryΆs computing facilities for educational purposes and without impeding its proper operation must inform LIS staff 10 days prior to the educational activity.
11.3.5 During busy periods users can use computing equipment for a limited period of time, which is announced by the Reference Department.
11.3.6 LIS users can use all computing facilities to support their work and study process.
18.104.22.168 Printers and faxes can be used when there is an actual need.
22.214.171.124 Hard disks may be used for temporary use only. Users have the ultimate responsibility to copy any personal information to their own devices and delete it from the hard disk.
126.96.36.199 LIS technical staff removes any useless material from the hard disks on a regular basis.
188.8.131.52 LIS bears no responsibility for the loss of any data that are not within its jurisdiction.
11.3.7 Computing facilities are available during library opening hours and must not be turned off without informing the library staff.
11.3.8 Library users must inform LIS staff for any problems regarding computing facilities.
11.3.9 Reference CDs and DVDs whose content is not available on-line, exist at the circulation office and can be borrowed as reserve material (article 4). This material may be used in PCs that are not connected to the University network.
11.4.1 Computing facilities are part of the LIS. Hence the regulations mentioned in article 8 apply.
11.4.2 Patrons that use computing facilities must be careful and avoid causing any damage.
11.4.3 If a user causes any loss or damage to the equipment, he/she must replace it.
11.4.4 In case of an emergency or unexpected situation, LIS staff may ask the users to stop using computing facilities for as long as required.
11.4.5 Patrons that use computing facilities are committed to respect intellectual property legislation. More specifically:
184.108.40.206 Using computing facilities require approval of Ν. 2121/93, Ν. 3049/2002 article 14 and Ν. 3057/2002 article 81.
220.127.116.11 In case intellectual property legislation applies in electronic documents as in printed ones, it is forbidden to save or print large parts of the document.
18.104.22.168 Patrons must use any information derived from computing facilities exclusively to support their academic work or study.
11.4.7 Any attempt to violate computer security settings, LIS network security settings, University of Crete network security settings or any other network settings via LIS computing facilities is considered to be inappropriate and brings penalty.
11.4.8 If users do not obey the above regulations and LIS staff recommendations or misuse, damage and steal equipment, the Library Head Director follows the procedures mentioned in articles 8.9, 8.9.1, 8.9.2, 8.9.3 and 8.10.
12.1.1 Central Library – Rethymno
Monday – Friday: 9:00-20:00
12.1.2 Branch of Science in Knossos
Monday – Friday: 8:00-20:00
12.1.3 Branch of Science in Voutes
Monday – Friday: 8:00-16:00
12.1.4 Branch of Medicine in Voutes
Monday – Friday: 8:30-20:00
12.1.5 In case library opening hours expand, the library will be open for reference only after 20:00.
12.1.6 Library branches work on Saturdays only during academic semesters and exam periods. During summer, Christmas and Easter holidays, opening hours are rescheduled under decision of the Head Library Director.
22.214.171.124 Students selected and paid by University Departments.
126.96.36.199 Students who work for projects funded by the EU or other organizations.
188.8.131.52 Students selected and paid by LIS.
12.2.2 Selection procedure
184.108.40.206 Undergraduate students who are interested in working for the library can apply at the beginning of each semester at their departmentΆs secretary. Successful candidates work for 120 hours per semester and are paid 170 Euro by the department.
220.127.116.11 LIS announces, usually at the beginning of each semester, vacancies for undergraduate and postgraduate students and the application deadline. The evaluation procedure takes place at LIS and includes testing the candidatesΆ ability to use a PC and their English language skills. Ability to use the libraryΆs automation system is greatly appreciated. The candidateΆs financial and family status is also considered. Successful candidates are paid by the project they work for.
18.104.22.168 The procedure in paragraph 22.214.171.124 is followed in the case of students who apply to work and paid by LIS.
12.3.1 More specifically, the four seminar rooms, the multi-purpose room and the conference room at the Central Library in Rethymno are available everyday from 14:30 to19:45 for teaching purposes, under decision of the Head Library Director and until the new University buildings are ready for use.
126.96.36.199 All library rooms are reserved upon request by the academic staff or the departmentsΆ secretaries to the Head Library Director on a first come first served basis.
188.8.131.52 The multi-purpose room is available for academic use till 19:45 and can be used for non-academic purposes (e.g. speeches) after approval of the Head Library Director.
184.108.40.206 In case of absolute need of the electronic equipment that exist in LISΆs rooms, the person interested must contact LIS staff.
220.127.116.11 People who use the roomsΆ electronic equipment must handle it with care and replace it if damaged.